Contents
Catalog Links

Course Drop and Withdrawal Procedures

Official Withdrawal from All Courses

If a student wishes to withdraw from all their in-progress courses at the College:

  • The student files a “Complete Official Withdrawal from All Classes” form.
  • The student completes and submits the form, acknowledging all required notices. The student may select the option for follow-up consultation with the Financial Aid Office and/or the AACTS Office.
  • The instructors of record for the courses are notified by email of drops.

 

Dropping a Course

Official withdrawals are initiated by the student. Withdrawal from a course or courses before 20% of the scheduled meeting time has passed will result in no transcript record. Official withdraw from one or more courses after this point, without penalty to a student’s grade point average, is permitted within the time frames detailed below, resulting in the recording of a W symbol.

If a student wishes to withdraw from one or more courses, but not all:

  1. Official withdrawal is permitted on or before the Friday of the week the course has met 80% of its scheduled time.
  2. The student will complete the appropriate form or online process with the One Stop.
  3. The student will complete the process and submit it to the One Stop for processing. At this point, the withdrawal becomes official.
  4. The instructor of record for the course is notified by email.

 

Petition for a Medical Withdrawal Grade

Students with a documented medical reason for having withdrawn from a course(s) may petition to have their grades changed to an “MW”.

A MW grade change approval does not relieve students of any financial obligation incurred through attendance. In order to petition for a grade change to “MW”, a student must:

  • Submit (online) an Official Withdrawal from All Courses form (or an individual course drop form to the One Stop) by the withdrawal deadline.
  • The student should select “Medical” when asking for a reason for withdrawing and answer the additional questions.
  • Follow the directions securing their health care professional (physician, psychiatrist, mental health counselor, etc.) files the appropriate information. Within 30 days of the MW Withdrawal Petition form filing date, the Medical Documentation Request form must be returned in a sealed envelope from the health care provider to the AVP of Instruction. It is the student’s responsibility to ensure the documentation is submitted within the specified time frame.
  • For singular course drops, the student should contact the Associate Vice President of Instruction with notification the drop is due to a medical situation.
  • Upon receipt of the Medical Documentation Request form from the health care professional, the Medical Withdrawal Petition will be reviewed by the AVP of Instruction. Students are notified via email of the outcome within 21 days following the receipt of the medical documentation form from the health care provider.