Course Drop and Withdrawal Procedures

Official Withdrawal from All Courses

If a student wishes to withdraw from all in-progress courses at the College, the student must complete the following steps:

1. File a Complete Official Withdrawal from All Classes form.
2. Complete and submit the form, acknowledging all required notices. The student may select the option for follow-up consultation with the Financial Aid Office and/or the Center for Academic Advising and Transfer Services.
3. Once the withdrawal is processed, the instructors of record for the courses are notified by email.

Dropping a Course

Official withdrawals are initiated by the student. Withdrawal from a course or courses before 20% of the scheduled meeting time has passed will result in no transcript record. Official withdrawal from one or more courses after this point, without penalty to a student’s grade point average, is permitted within the time frames detailed below and results in the recording of a W symbol.

If a student wishes to withdraw from one or more courses, but not all courses, the following procedures apply:

1. Official withdrawal is permitted on or before the course has met 80% of its scheduled time.
2. The student completes the appropriate form or online process with the One Stop.
3. The student submits the completed form or online request to the One Stop for processing. At this point, the withdrawal becomes official.
4. The instructor of record for the course is notified by email.

Petition for a Medical Withdrawal Grade

Students with a documented medical reason for withdrawing from a course or courses may petition to have their grade changed to an “MW.”

Approval of an MW grade change does not relieve students of any financial obligation incurred through attendance. To petition for a grade change to “MW,” a student must complete the following steps:

1. Submit an Official Withdrawal from All Courses form online, or submit an individual course drop form to the One Stop, by the withdrawal deadline.
2. Select “Medical” as the reason for withdrawing and answer the additional questions.
3. Follow the directions to ensure that the student’s health care professional, such as a physician, psychiatrist, or mental health counselor, files the appropriate information. Within 30 days of the MW Withdrawal Petition form filing date, the Medical Documentation Request form must be returned in a sealed envelope from the health care provider to the Associate Provost of Student Affairs. It is the student’s responsibility to ensure the documentation is submitted within the specified time frame.
4. For individual course drops, contact the Associate Provost of Student Affairs to provide notification that the drop is due to a medical situation.

Upon receipt of the Medical Documentation Request form from the health care professional, the Medical Withdrawal Petition will be reviewed by the Academic Exceptions Committee. Students are notified by email of the outcome within 21 days following receipt of the medical documentation form from the health care provider.